Terms

1. Operator And Purpose

Climate Art Collection e.V. ("CAC", "we", "us") operates a non-profit online archive of artworks engaging climate change, ecological memory, extraction, repair, and transition. The website is intended for cultural, educational, curatorial, research, and non-commercial information purposes.

These terms govern use of the website, artwork submissions, archive publication, inquiries, and related CAC digital services.

2. Archive Access

Public visitors may browse accepted archive records without creating an account. We may change, suspend, restrict, or discontinue parts of the website at any time, including for maintenance, security, legal, curatorial, or operational reasons.

Access to the archive does not grant ownership, copyright, licensing, download, reproduction, exhibition, sales, or commercial rights in any artwork, artist information, image, video, file, text, database, or website element unless expressly stated.

3. Acceptable Use

You must not use the website to:

• infringe copyright, moral rights, privacy, or personality rights;
• upload unlawful, misleading, abusive, or harmful material;
• misrepresent authorship, permissions, identity, or affiliation;
• attempt unauthorized access to admin or database systems;
• scrape, mirror, or bulk-download the archive without permission;
• interfere with the security or availability of the website.

4. Artwork Submissions

Artists and rights holders may submit artworks for review. A submission does not guarantee acceptance, publication, promotion, exhibition, sale, representation, or any response within a particular timeframe. CAC may accept, reject, defer, edit metadata, request more information, or remove submissions at its curatorial discretion.

The person submitting confirms that all provided information is accurate and that they have the authority to submit the artwork, metadata, images, videos, files, and artist information.

5. Submission Review And AI Assistance

CAC may review submissions manually and with AI-assisted tools. Review criteria can include climate relevance, artistic and contextual credibility, artist verifiability, completeness, rights and consent, suitability for a public archive, and safety/legal concerns.

AI review is a curatorial triage tool. It may recommend acceptance, rejection, or human review, but CAC may override, audit, or revise any review result. If you believe a decision is wrong, you can request human review by contacting us.

6. Rights Granted To CAC

By submitting material, you grant CAC the non-exclusive, worldwide, royalty-free right to store, reproduce, technically process, review, display, and make the submitted material available as needed to operate the submission workflow and archive.

If you select the standard publication consent, you also grant CAC the non-exclusive, worldwide, royalty-free right to publish the submitted artwork and related material in unadapted form for non-commercial archive, communication, social media, press, research, educational, exhibition, and cultural purposes, with attribution where reasonably practicable.

If you select the contact-before-use consent, CAC may use the submitted material on its own website and Instagram channel for non-commercial archive and communication purposes, but will contact you before each use outside those channels.

Technical actions such as resizing, compression, thumbnail creation, responsive cropping, file conversion, metadata formatting, and accessibility text are permitted where needed to operate the archive and do not transfer ownership of the artwork.

7. Artist Ownership And Attribution

Artists and rights holders retain copyright and ownership of their works. CAC does not acquire exclusive rights. CAC will credit artists and artwork titles where reasonably practicable, using the information supplied or later corrected by the artist or rights holder.

8. Warranties And Indemnity

The submitter warrants that the submission does not infringe copyright, neighboring rights, moral rights, trademark rights, design rights, privacy rights, personality rights, contractual obligations, confidentiality duties, or other third-party rights.

The submitter agrees to indemnify CAC against third-party claims, losses, reasonable legal costs, and damages resulting from a breach of these warranties, unless the submitter is not responsible for the breach.

9. Withdrawal, Correction, And Removal

You may request correction or removal of your submitted material by emailing contact@climateartcollection.com . We will assess the request in light of applicable law, archive integrity, contractual permissions, public-interest documentation, freedom of expression, and legitimate interests.

Where publication is based on consent, withdrawal applies with future effect. Previously lawful uses, backup copies, review records, statutory retention duties, legal defense, and copies already shared by third parties may not be fully reversible.

10. Inquiries And Artist Contact

Inquiry forms allow visitors to contact CAC about artworks, possible exhibitions, purchases, research, or collaborations. CAC may respond, decline, or forward inquiries at its discretion. CAC is not an art dealer, agent, gallery, broker, insurer, shipping provider, or payment intermediary unless a separate written agreement says otherwise.

11. Donations, Memberships, And Payments

The current website does not process payments directly. If CAC later offers donations, memberships, ticketing, editions, paid services, or other payment flows, the relevant provider terms and additional payment information will apply before payment is submitted.

12. Copyright Notices And Takedown

If you believe material in the archive infringes your rights, contact us with a precise URL or identifier, a description of the right claimed, your contact details, and enough information for us to assess the issue. We may remove, disable, correct, restrict, or request further information where appropriate.

13. Third-Party Services And Links

The website may link to artist websites, Instagram, Google Drive, Substack, external media, press resources, or other third-party services. Third-party sites are governed by their own terms and privacy policies. CAC is not responsible for third-party content, availability, or processing.

14. Data Protection

Personal data is processed according to our Privacy Policy. The privacy policy explains how website access, submissions, media files, inquiries, email notifications, Firebase, Netlify, Formspark, MailerSend, Google Fonts, and AI-assisted review are handled.

15. No Warranty

The website and archive are provided on an "as available" basis. CAC works to keep information accurate and accessible, but does not guarantee uninterrupted availability, completeness, correctness, future publication, curatorial outcomes, or suitability for a particular purpose.

16. Liability

CAC is liable without limitation for intent, gross negligence, injury to life, body, or health, and mandatory statutory liability. For ordinary negligence, CAC is liable only for breach of essential obligations whose fulfilment enables proper use of the service and on whose compliance users regularly rely; in that case liability is limited to foreseeable, typical damage. Further liability is excluded to the extent permitted by law.

17. Changes To These Terms

CAC may update these terms when the archive, law, providers, or workflows change. The version date at the top identifies the current version. Continued use of the website after changes means the updated terms apply from that point onward.

18. Governing Law

These terms are governed by German law, excluding conflict-of-law rules and excluding the UN Convention on Contracts for the International Sale of Goods. Mandatory consumer protection law remains unaffected where applicable.

19. Contact

For legal, privacy, copyright, submission, or takedown questions, contact: contact@climateartcollection.com